Privacy Policy

 

 

 

Privacy Policy — Shaun T. Richards

Last updated: October 2026

 

1. Introduction

 

Shaun T. Richards, trading as Shaun Traduce and Shaun Translates, is an independent linguist and AI evaluator based in the United Kingdom.

I am committed to protecting personal information and handling it responsibly in accordance with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR), the UK Data Protection Act 2018, and, where applicable, the EU General Data Protection Regulation (EU GDPR).

This Privacy Policy explains how I collect, use, store, and protect personal information when you visit my website, contact me, or engage my professional services.

 

2. Who is responsible for your data?

 

For personal information collected directly through this website or in connection with my own business activities, I generally act as the data controller.

Data controller: Shaun T. Richards
Business name: Shaun Traduce / Shaun Translates
Location: Blackburn, Lancashire, United Kingdom
Email: shauntranslates@pm.me
Website: https://shauntraduce.com

For certain client assignments, particularly those involving supplied datasets or confidential project materials, I may act as a data processor under the client's instructions and contractual terms.

 

3. What personal information may I collect?

 

Depending on your interaction with my website or services, I may collect:

Your name, business name, and professional contact details.

Information you provide through enquiry forms or email correspondence.

Project descriptions, requirements, deadlines, and language preferences.

Documents, text, audio, images, video, or other materials supplied for translation, linguistic review, AI evaluation, or quality assurance.

Information necessary for quotations, invoicing, payment administration, and record-keeping.

Technical and website usage information collected through cookies and analytics technologies, subject to applicable consent requirements.

Project materials may occasionally contain personal information relating to other individuals. Such information is handled in accordance with relevant contractual obligations and applicable data protection requirements.

Please do not submit passwords, sensitive personal information, or confidential access credentials through the website's general enquiry form.

 

4. How and why do I use your information?

 

I process personal information for the following purposes:

Responding to enquiries and preparing quotations.

Providing translation, localisation, proofreading, linguistic quality assurance, AI evaluation, and related professional services.

Communicating about assignments, deadlines, deliverables, and revisions.

Managing contracts, invoices, payments, and business records.

Complying with legal, tax, and regulatory obligations.

Maintaining website functionality, security, and performance.

Understanding website usage and improving visitors' experience, where the required consent has been obtained.

 

5. Lawful bases for processing

 

Depending on the circumstances, I rely on one or more of the following lawful bases:

Contractual necessity: Processing information necessary to enter into or fulfil an agreement for professional services.

Legitimate interests: Managing business communications, responding to professional enquiries, maintaining appropriate records, and protecting the security of the website and business, where those interests are not overridden by individuals' rights.

Legal obligations: Retaining or providing information where required by applicable law, including tax and accounting requirements.

Consent: Processing that requires your permission, including optional analytics technologies where applicable. You may withdraw consent at any time, without affecting the lawfulness of processing carried out before withdrawal.

Where I process personal data on a client's behalf, the client may determine the relevant purposes and lawful bases for that processing.

 

6. Cookies and website analytics

 

This website uses technologies necessary for its operation and may also use optional analytics services.

These include:

Google Analytics 4: Helps measure website visits, traffic patterns, and how visitors interact with the website.

Microsoft Clarity: Helps understand website navigation and usability through interaction data, which may include session recordings and heatmaps.

These services may use cookies and other technologies and may process technical information, such as device and browser details, approximate location, and website interactions.

Non-essential analytics technologies are intended to operate only where the visitor has provided any consent required by applicable law. Visitors should be able to accept or reject optional cookies and manage their preferences.

Further information about the cookies used and how to manage consent will be provided through the website's cookie controls.

 

7. Sharing personal information

 

I do not sell personal information.

Where necessary, personal information may be shared with trusted service providers supporting website hosting, business administration, communications, file storage, analytics, or payment processing.

Information may also be disclosed where required by law or where necessary to establish, exercise, or defend legal claims.

Client materials are handled confidentially and are not disclosed to unauthorised third parties. Where external assistance is required for an assignment, any sharing will be subject to the applicable agreement and appropriate confidentiality and data protection safeguards.

 

8. International data transfers

 

Some service providers may process information outside the United Kingdom or European Economic Area.

Where applicable data protection legislation requires safeguards for international transfers, appropriate mechanisms will be used, such as recognised adequacy arrangements or approved contractual protections.

 

9. Data retention

 

Personal information is retained only for as long as reasonably necessary for the purposes for which it was collected.

Project correspondence and working materials are generally retained for up to 24 months following project completion, unless a different period is agreed with the client or required for legitimate business or legal reasons.

Invoices, financial records, and other information subject to statutory retention obligations may be kept for longer.

Where I process information under a client agreement, retention and deletion arrangements may be governed by that agreement.

 

10. Data security

 

I take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, alteration, or disclosure.

These measures may include access controls, secure communications, account authentication, and appropriate storage practices.

No internet-based system can be guaranteed to be completely secure.

 

11. Your data protection rights

 

Subject to applicable law and any relevant exemptions, you may have the right to:

Request access to personal information held about you.

Request correction of inaccurate or incomplete information.

Request erasure of personal information.

Request restriction of processing.

Object to certain processing activities.

Request data portability where applicable.

Withdraw consent where processing is based on consent.

Lodge a complaint with a relevant data protection supervisory authority.

To exercise your rights, please email shauntranslates@pm.me with the subject line Data Protection Request.

I may need to verify your identity before responding to certain requests.

Requests will generally be answered within one month, subject to any lawful extensions or exceptions.

 

12. Complaints

 

If you have concerns about how your personal information is handled, please contact me first so that I can investigate.

You also have the right to complain to the UK Information Commissioner's Office (ICO):

https://ico.org.uk

Where EU data protection law applies, you may also be entitled to contact the relevant supervisory authority in an EU member state.

 

13. Changes to this policy

 

This Privacy Policy may be updated to reflect changes in business activities, website functionality, service providers, or applicable legislation.

The date at the top of the policy indicates when it was last revised.

 

14. Contact

 

Shaun T. Richards
Shaun Traduce / Shaun Translates
Blackburn, Lancashire, United Kingdom
Email: shauntranslates@pm.me
Website: https://shauntraduce.com